A storage system of a document management system receives a plurality of documents imported using an optical character recognition (OCR) device. The OCR device scans a set of documents to generate a set of electronic documents. An intelligent module processes the set of electronic documents to detect date fields having date characters. The date characters are in a date format to indicate a date within the electronic document. The intelligent module includes a detector module to identify date fields within the document. An adjustment module determines if the received format of the date characters in the date field matches a set format specified within the storage system. If not a match, then the adjustment module adjusts the format of the date characters within the original electronic document to generate a modified electronic document. The original electronic document and the modified electronic document are stored together within the storage system.