An information processing apparatus includes: a transmission unit that transmits an object to a particular external device connected to the apparatus; and a guidance output unit that predicts a setting item that should be changed in a case where the object is not transmitted to the particular external device, and that outputs guidance information that suggests changing the setting item.

An image forming apparatus are installed with a plurality of applications each for executing at least one of a plurality of functions of the image forming apparatus. The image forming apparatus includes a memory to store first information associating each of the plurality of applications with at least one of the plurality of functions executed by the application. The image forming apparatus further includes circuitry configured to: set, for each of the plurality of functions, restriction information indicating whether or not to restrict use of the function; and control, in a screen including icons each for starting a corresponding one of the plurality of applications, a display state of each of the icons of the applications based on the restriction information set by the circuitry for the function associated with the application by the first information.

An information processing apparatus requests, via one of networks, an apparatus to carry out process, the apparatus being connectable to the networks; receives identification information that is used to identify a user; acquires sets of the communications information that includes a first set of the communications information to be used to connect to the apparatus via a first network of the networks; determines, based on the identification information, whether to use the first network to request the apparatus to carry out the process; when determining to use the first network to request the apparatus to carry out the process, switch a second network of the networks used to carry out communications, to the first network to be used to carry out communications, the second network being different from the first network; and requests, via the first network, the apparatus to carry out the process.

A function executing device may send screen display information to a terminal device via a first wireless interface without executing, via the first wireless interface, communication using specific authentication information, wherein the screen display information is for causing the terminal device to display a function screen. In a case where a first execution instruction for causing the function executing device to execute a first function is inputted to the terminal device after a function screen has been displayed in the terminal device, the function executing device may execute the communication using the specific authentication information with the terminal device via the first wireless interface and execute communication of first function execution information for executing the first function via the first wireless interface with the terminal device.

An image processing apparatus includes circuitry to store, in a memory, primary address information indicating an address of a primary mail server and alternate address information indicating one or more addresses of corresponding one or more alternate mail servers. The circuitry performs authentication of a user and transmits, after the authentication succeeds, the e-mail using the primary mail server based on the primary address information, in response to a first transmission request for transmission using the primary mail server. When transmission using the primary mail server fails, the circuitry controls display of a selection screen for selecting one from the one or more alternate mail servers, based on the alternate address information and transmits, in response to a second transmission request for transmission using the alternate mail server, the e-mail using the one selected from the one or more alternate mail servers on the selection screen.

An image forming apparatus includes a first setting unit that sets a setting value of individual setting information for a login user, and a second setting unit that sets, in a case where a logout request is received, a setting value of common setting information, wherein the second setting unit omits, in a case where a login request of a new user is received while the user is logged in, a process for setting the setting value of the common setting information based on the common setting information, and the first setting unit sets a setting value of individual setting information for the new user based on individual setting information associated with user identification information for identifying the new user.

A data communication apparatus that is capable of improving operability when inputting authentication information. An authentication unit accepts authentication information inputted when a user logs in to the data communication apparatus and authenticates the user based on the accepted authentication information. A designation unit designates a file transmission destination that is inputted by the authenticated user. A transmission unit transmits a file to the transmission destination inputted. A registration unit registers the transmission destination of the file. A control unit prohibits registration of the authentication information at the time of registration of the transmission destination of the file when the accepted authentication information is used for file transmission, and permits registration of the authentication information at the time of registration of the transmission destination of the file when the inputted authentication information is not used for file transmission.

A scanning network includes a central server configured to distribute a scan task. The scan task is associated with a scanning of an identified document. The scanning network further includes a plurality of imaging devices configured to receive and execute a scan task and a storage database configured to receive a document image created from execution of a scan task.

Provided is technology that improves user convenience. A scanning system includes a scanner that generates scanning data by scanning a document, and a management device that connects to the scanner, and processes the scanning data based on settings corresponding to a user authenticated by a first user authentication when the scanner executes a first user authentication process. The scanning system executes a first process of scanning a document without first user authentication by the scanner, and storing the generated scanning data in storage; a second process of, when second user authentication is executed, identifying the scanning data to process from the scanning data stored in the storage; and a third process of processing the scanning data to process based on settings related to the user authenticated by the second user authentication.

An MFP stores a plurality of different pieces of biometric information of a user and a plurality of secret keys respectively corresponding to the pieces of biometric information in the TPM and registers public keys corresponding to the private keys in a server. When an authentication request is received from the server, the MFP executes a biometric authentication process using the biometric information input from the user and the biometric information registered in the TPM. If authentication is successful in the biometric authentication process, the MFP creates signature data and transmits it to the server. If verification of the signature data using the public key in the server is successful, the MFP performs display related to a shortcut process associates with the biometric information corresponding to the secret key used when the signature data that is a target of the verification is created by an input and output device.