An image forming device is an image forming device in a destination setting system, and the destination setting system includes the image forming device and a wireless communication device used by a user who uses the image forming device. The image forming device has a communication unit and a control unit. The communication unit receives destination information transmitted from the wireless communication device among one or more destination information stored in the wireless communication device. The control unit sets the destination information received by the communication unit as a destination in a transmission function of image data.

The disclosure discloses methods and systems for securing documents submitted for scanning at a device such as a multi-function device. The method includes scanning a document received from a user. A user interface is provided to the user to define a document type and to further define an access level for accessing the scanned document. Then, scanned data is generated. The scanned data is encoded based on a unique identity of the device and based on the access level such that the scanned data is accessible by the user and/or by one or more other users according to the defined access level. Finally, the scanned document is generated. Later when the scanned document is accessed by any user, details of the user accessing the scanned document is matched with details added in the encoded scanned data. Based on matching, the user is allowed to access the scanned document.

An information processing apparatus including a first management unit configured to manage account information of a cloud service, and a second management unit configured to manage setting information on a function of a shortcut, includes a control unit configured to change, in a case where the account information is changed and a shortcut using the account information is present, the setting information of the shortcut.

A fax and print method includes steps of providing a first fax device, a second fax device and a portable communication device, allowing the first fax device to send a fax password and a document to the second fax device and a data message and a text message corresponded to the fax password to the portable communication device, allowing the portable communication device to receive the text message and the data message, allowing the second fax device to receive the fax password and the document, generating a wireless connection between the portable communication device and the second fax device, judging if the text message is matched with the fax password, and printing the document when the result of the judgement is True. Therefore, the risk of being stolen is reduced through a transmission without the internet. The user does not have to remember any password. The user experiences are enhanced.

An authentication control apparatus includes a first authenticating unit, a second authenticating unit, a controller, and an outputting unit. The first authenticating unit performs first authentication using authentication information stored in association with a memory area. The second authenticating unit performs second authentication using authentication information stored in association with a user. The controller performs control to perform one of authentication operations that are the first authentication and the second authentication when the user uses the memory area. The outputting unit outputs information if the one of the authentication operations performed under the control of the controller does not succeed. The information prompts the user to input authentication information to be used in an authentication operation performed when the user uses the memory area.

An information processing apparatus includes: a memory that stores an information processing program; and a processor that executes the information processing program, in which when the processor executes the information processing program, the processor accepts a job execution instruction for executing a job, determines whether or not a user who is logged in has authority for executing the job, executes log-out of the user when determining that the user has the authority, and executes the job after executing the log-out of the user.

According to an embodiment, a server apparatus includes a storage unit and a control unit. The storage unit correlates print data to a user ID of which a user registers the print data, and stores the correlated print data. The control unit performs controlling such that when the control unit receives a preparation instruction of a sharing access code from a display operating unit, the control unit correlates the sharing access code to a print data designated among the print data registered by the user, and causes the correlated result to be stored in the storage unit. When the control unit receives designation of the sharing access code from the display operating unit, the control unit reads out information relating to the print data correlated to the sharing access code from the storage unit, and causes the read-out information to be displayed on the display operating unit.

An information processing system includes terminal devices of a first network; and an information processing device of a second network. A first terminal device includes a unit for retrieving device information of electronic devices and the information processing device of the second network; and a unit for transmitting an output request to the information processing device. A second terminal device includes a unit for retrieving device information of the electronic devices and the information processing device; and a unit for transmitting a retrieval request to the information processing device, and for retrieving electronic data. The information processing device includes a unit for retrieving the output request and the retrieval request; a unit for transmitting the output request and the retrieval request to the electronic device, and for receiving the electronic data; and a unit for providing the electronic data to the second terminal.

An image forming apparatus includes: a processor configured to: execute a linking application for a linkage with a specific service, to receive a linkage request from a user through the specific service; and perform an authenticating process that authenticates a user who uses the image forming apparatus, using user information on the user who uses the specific service linked as a result of an approval of the received linkage request.

An image forming apparatus includes a plurality of devices configured to perform different job processing, a control unit configured to control job processing performed by each device, a reception unit configured to receive an instruction for causing the control unit to shift to a state where the job processing is capable of being performed, and a power control unit configured to, when the control unit is shifted to a stand-by state in response to receiving the instruction, supply a power to a device specified based on a job processing function corresponding to an initial screen to be displayed.