A system includes an image forming apparatus, a first document server apparatus, and a key server apparatus, the image forming apparatus being configured to determine whether document data is private or public, when the document data is determined to be private, then determine a level accessible to the document data, and transmit level information indicating the level and the document data to the first document server apparatus, the first document server apparatus being configured to receive the level information and the document data from the image forming apparatus, generate a document ID for identifying the document data, store the document data in association with the document ID, transmit the document ID to the image forming apparatus, determine an accessible user ID that identifies a user accessible to the document data based on the level information, generate a public key and a private key used to encrypt the document data.

Examples disclosed herein relate to receiving a request to perform a document processing job, capturing a biometric user characteristic associated with the request via a biometric authentication component, and creating a log entry comprising the biometric user characteristic and a plurality of details associated with the document processing job.

An image forming device according to aspects of the present disclosure, including a communication interface, a user interface, and a controller. The controller configured to perform a remote display control of transmitting remote data to an information processing device. The remote data is data making a browser of the information processing device display a remote screen reproducing an operation screen of the image forming device. The controller is configured to perform obtaining decision information used to determine a mode of the remote screen and determining the mode based on the obtained decision information. The controller displays the remote screen having the display content of the mode on the browser by transmitting the remote data in accordance with a restriction parameter.

An image output system includes a section that stores registration information in which feature information of a registered user and a target file registered by the registered user are associated with each other, a section that acquires feature information of a current user requesting an output of an image of the target file, a section that obtains an authentication result indicating whether or not two pieces of feature information satisfy a predetermined coincidence condition, by comparing the feature information of the current user to the feature information of the registered user, and a section that controls the output of the image of the target file in accordance with the authentication result.

Media, methods, and systems are disclosed for managing permissions for a collaborative document within a group-based communication system. A collaborative document may be created within a group-based communication system. When the collaborative document is created, permissions may be automatically assigned based on the context of collaborative document creation, such as which virtual space the collaborative document creation corresponds to. After creation, the collaborative document may be shared and permissions may be automatically updated based on the sharing context. Users without appropriate permissions will be prevented from accessing the document.

An image processing apparatus includes a processor configured to: in a case of printing data to be printed, perform masking processing on a predetermined concealed portion according to a predetermined access policy; and perform a process of embedding and outputting inquiry information for inquiring about the concealed portion in the data to which the masking processing has been performed.

An image forming apparatus includes a processor configured to transmit data obtained by optically scanning a target object to a service for executing a predetermined process on the data, encrypt processing information for acquiring a result of the predetermined process of the service and executing a process for the result of the predetermined process, and transmit the encrypted processing information to another image forming apparatus.

Identification information corresponding to a network resource is extracted from input document data. It is determined whether access to the network resource is appropriate based on the identification information. Based on a result of determination, the output of the document data is restricted, or at least part of the identification information is changed, and the document data is output.

An image forming apparatus includes a processor configured to: acquire group information about a group to which a user who has issued an instruction for performing a process belongs; acquire setting information specifying settings for processing regarding image and history information in which image information indicating content of target image data for which the process is performed and history information about the process are recorded in association with each other, the setting information being associated with the group identified based on the acquired group information, from an external apparatus; and perform, after performing the process instructed by the user, the processing regarding the image and history information in accordance with the settings specified in the acquired setting information.

An information processing apparatus includes: a designation unit that allows a user of a transmission source of a document to designate a transmission destination user and a transmission destination terminal; and a transmission unit that transmits the document and transmission destination information indicative of the transmission destination user and the transmission destination terminal designated with the designation unit to an apparatus that transmits the document to the transmission destination terminal.