A printed material management system includes a non-transitory computer readable medium storing a management program, a server, and a shredder. The management program is configured to cause a controller of a device to execute a print data acquisition process, a generation process, a printing process, and a transmission process. In a case where the shredder receives specific information, the shredder is configured to execute a reading process of conveying a printed material input from the inlet and reading the code printed on the printed material by using the scanner. In a case where the shredder does not receive the specific information, the shredder is configured to convey a printed material input from the inlet and shred the printed material using the cutter without executing the reading process.

The present invention relates to a human look-alike electronic file cabinet. The electronic file cabinet is configured to provide a secure filing system in offices and to replace paper-filing cabinets. The cabinet includes cameras as the eyes and nose, microphone as mouth, two filing slots for dispensing files and receiving files, a fingerprint analysis screen for authorizing users for interacting with the cabinet, speakers, paper shredder, and trash receptacle. The microphone captures user voice requests and accordingly a processor operates the cabinet for dispensing a requested file or digitally storing a re-filed file. The cabinet can be a part of electronic filing system connecting a plurality of cabinets to a central cloud server. The cabinet can understand different languages and can contact emergency services when required.

A method and system for maintaining privacy in private postal mail, such as privileged or other legal postal mail or medical mail, at a correctional facility comprising a privacy verification system to verify a privacy status of a sender and generate privacy status identifiers to be used on the legal postal mail. The privacy status identifiers when scanned or observed at a mail processing facility that processes incoming mail sent to inmates who are incarcerated in a correctional facility provides an indication to the mail processing facility that the mail is private so that appropriate measures can be taken to maintain privacy status.

A printed material management system includes a non-transitory computer readable medium storing a management program, a server, and a shredder. The management program is configured to cause a controller of a device in which the management program is installed to execute a print data acquisition process of acquiring print data, a generation process of determining a printed material ID, and generating a code by encoding the determined printed material ID, a printing process of printing the code and an image on a page corresponding to the printed material ID, and a transmission process of transmitting, to the server, a print log including the printed material ID and first data indicating that disposal is not completed. In a case where the code is successfully read, the shredder executes a rewriting process of transmitting a rewriting request associated with the printed material ID.

A method and system for maintaining privacy in private postal mail, such as privileged or other legal postal mail or medical mail, at a correctional facility comprising a privacy verification system to verify a privacy status of a sender and generate privacy status identifiers to be used on the legal postal mail. The privacy status identifiers when scanned or observed at a mail processing facility that processes incoming mail sent to inmates who are incarcerated in a correctional facility provides an indication to the mail processing facility that the mail is private so that appropriate measures can be taken to maintain privacy status.