The disclosure discloses methods and systems for securing documents submitted for scanning at a device such as a multi-function device. The method includes scanning a document received from a user. A user interface is provided to the user to define a document type and to further define an access level for accessing the scanned document. Then, scanned data is generated. The scanned data is encoded based on a unique identity of the device and based on the access level such that the scanned data is accessible by the user and/or by one or more other users according to the defined access level. Finally, the scanned document is generated. Later when the scanned document is accessed by any user, details of the user accessing the scanned document is matched with details added in the encoded scanned data. Based on matching, the user is allowed to access the scanned document.

A reading apparatus comprises: an upload unit that uploads to a server a scanned file; and a display control unit that obtains an access code which is generated and for accessing an upload destination of the scanned file and displays the generated access code on a display unit. A portable terminal comprises: a reading unit that reads the displayed access code; an access unit that obtains information indicating an upload destination of the scanned file based on the reading and, using the obtained information, accesses the upload destination; and a download unit that downloads the scanned file from the upload destination. The information indicating the upload destination of the scanned file includes authentication information related to an access of the upload destination of the scanned file.

A control method for a scanning system that reduces load on an information processing apparatus when transmitting scanned data to a cloud server requiring an access token is provided. The control method includes acquiring, by an information processing apparatus, an access token from an authorization server, transmitting, by the information processing apparatus, the access token and an address of a cloud server in a first transmission, receiving, by an image forming apparatus, the address and the access token transmitted in the first transmission, scanning, by the image forming apparatus, a document based on the reception of the address and the access token, and transmitting, by the image forming apparatus, the image data generated by scanning the document and the access token to the cloud server in a second transmission.

An image processing system receives an input of authentication information from a user, and authenticates the user based on the received authentication information. The image processing system further selects a folder setting method in a case where an operation key for setting a folder of the user as a destination of image data is operated, sets the folder according to the selected folder setting method in response to the operation of the operation key, and sends the image data to the set folder as the destination.

An information processing apparatus requests, via one of networks, an apparatus to carry out a process, the apparatus being connectable to the networks; receives identification information that is used to identify a user; acquires sets of the communications information that includes a first set of the communications information to be used to connect to the apparatus via a first network of the networks; determines, based on the identification information, whether to use the first network to request the apparatus to carry out the process; when determining to use the first network to request the apparatus to carry out the process, switch a second network of the networks used to carry out communications, to the first network to be used to carry out communications, the second network being different from the first network; and requests, via the first network, the apparatus to carry out the process.

An information processing system includes a first information processing apparatus and a second information processing apparatus that use setting information. The first information processing apparatus includes a transmission unit that transmits information including at least function identification information and user identification information to the second information processing apparatus, the function identification information identifying a function for which first setting information is used, and the user identification information identifying a user associated with the function identification information. The second information processing apparatus includes a request unit that makes a request for the first setting information to the first information processing apparatus in a case where second setting information is stored in the second information processing apparatus; and an update unit that updates the second setting information in accordance with the first setting information that has been transmitted from the first information processing apparatus.

A data processing device includes a feature specification unit that analyzes document data indicating a print target document to specify a feature of the print target document, an acquiring unit that acquires feature data indicating a feature of at least one document specified by analyzing each document and setting data indicating a print setting corresponding to each document, from a storage device, a selection unit that compares the specified feature of the print target document with the features indicated by the feature data of the documents acquired by the acquiring unit and that selects setting data used for printing of the print target document among the acquired setting data based on a comparison result, and a print instructing unit that instructs a printing device to print the print target document in accordance with the selected setting data.

An information processing apparatus comprises: a communication unit which performs short-range wireless communication with an external apparatus configured to provide a predetermined function; a first determination unit which determines, based on information obtained from the external apparatus by the communication unit, whether to perform authentication processing in order to utilize the predetermined function of the external apparatus; and an authentication unit which performs the authentication processing if the first determination unit determines to perform the authentication processing.

There is provided an information processing apparatus and a control method thereof. The information processing apparatus and a control method acquires user information from an external apparatus by using near field wireless communication, determines how to handle the acquired user information according to a type of a screen displayed by a display unit. For example, when the displayed screen is an authentication screen, authentication processing is executed by using the acquired user information.

Provided is an information processing utilization management system (IPUMS) that can determine whether an information processing device (IPD) is available from an application of a mobile terminal (MT). The IMPUMS includes the MT and IPD connected thereto via a network, the IPD accepting a process request (PR) from the MT-installed application to execute a process. The MT includes a process data (PD) generation part generating PD based on the PR from the application to transmit the PD to the IPD. The IPD includes a PD receiving part receiving the PD, a MT kind-code obtaining part obtaining a kind-code of the MT from the PD, an application information (AI) obtaining part obtaining II of the application from the PD, and a utilization restriction determination part determining whether the PR from the AI is acceptable based on the kind-code of the MT and the II of the application.